By Bianca Das and David Mcgill
We often think about our jobs purely as scientists - ‘crunching the numbers and writing good papers makes us good at our jobs,’ but a critical part of what we do is working with teams, managing people and being a leader (sometimes from very early on in our career).
Tied up in doing this well is a medley of additional skills that aren’t necessarily specific to science/agriculture, but are essential to running good projects and producing good science.
This message was brought home at the Penang Crawford Fund Leadership and Management Masterclass, in November, 2018. Two of our RAID committee members were lucky enough to have the opportunity to participate and learn from not only the presenters (Shaun/Colin & Lynne), but also the other participants (from all over the world) through their experience and stories. Bianca and Dave say: “A really important component of the workshop was that it gave us a week-long boundary of ‘time and space’ to reflect on our current leadership style within our jobs to improve on our ‘softer’, yet critical skills.” Below is a quick little snippet of some of their take homes from the week.
Bianca Das and David McGill on an early morning hike in Penang. This was a great opportunity to chat about the masterclass and the major things we took from it back to our jobs/teams (10th November, 2018)
Management VS Leadership
Something worth defining is the difference between management and leadership. They often get lumped together and they are inextricably entwined, but the differences helps to explain the components separately and how they work together. Management is a verb and generally relates to something ‘we do with people’. It can be operational; such as managing processes and things. Leadership is about listening to your team, being a role model and reinforcing the vision for your science/project or team. We lead people, by engaging them and showing them how we can be good scientists. In both cases if done poorly….
“Poor management of projects results in poor science”
“Poor leadership of scientists leads to poor science”
Good management and quality leadership start with effective personal management and understanding your personal leadership style. Once you have sorted yourself out, then you can go about working on your team(s), kind of like the oxygen masks on aeroplanes.
Teams & Project Management
We can’t assume that our project partners understand the project in detail, let alone what we want to achieve/do as well or as much as we do. A few things to do with your team to ensure that they know what’s going on and see your vision:
- Collaboratively setting goals allows everyone involved to understand what we are aiming for and creates joint ownership and drive for project outcomes. When you set goals – remember to make them SMART! It’s easy for targets to be loose and in the end lost, so make sure you make them clear and timebound.
- Performance management might seem like a boring, administrative and unimportant task for most of us, but it works and does wonders for identifying challenges with your team (or yourself) and puts steps in place to overcome it. One thing it does really well is to identify if/when people need training, and if they do – make sure you provide it to them.
- Spend time with your team. Make sure you allocate time for working with each team member (as required) to ensure they have the right support to achieve their own goals and those of the project.
Bianca with Tulasi giving him a lesson in conflict resolution (Shaun Coffey in the background giving critical input).
Time + Space allows for creativity
Wise words from none other than John Cleese, something along the lines of - iterations of writing/presentations are important. Letting your sub-conscious sleep on an idea is a good idea. It will inevitably help your presentation or document to get better – it’s SCIENCE (and its proven)!!!
What does this mean for us in our day to day schedule?
- Avoid interruptions. Give yourself ‘time and space’ to let your thoughts/ideas develop. It helps, especially for moving some more complex tasks/concepts forward.
- Allow your inner ‘creative tortoise’ to come out. If needed, create your own little oasis of time/space where you have a chance to not listen to others. It is important! Maybe you need to make this part of your daily schedule? Some people use the Pomodoro Technique others might have a ‘closed-door’ policy in the morning, but then go to a more open door policy after lunch.
Balance and sleep gets you ahead
These are talked about often, but often not given the gravity they need for people to embed more solidly in their daily routine. “Sleep your way to the top”, might sound risqué, but by giving your brain ‘time & space’ to think helps you to get some balance and to use your sub-conscious to gain clarity in your role or perhaps overcome a complex challenge you’re trying to solve.
Personal life + exercise is critical. If we don’t lead in life (i.e. outside the office), then the team can’t see you leading a balanced life and may very well not ‘believe’ you when you try to manage them in the office. A good example of this is those late night emails. If you’re doing emails at 2 am, do you expect your team to be doing the same? Maybe that’s what they think - and it stresses them out getting emails from you at that time. If so, perhaps it’s better to keep your emails to office hours so that you can lead by example and show your team that you can meet the project/team goals within working hours.
“Let’s go for a hike!” “No, let’s go for dinner!” What’s your style?
Different people build teams in different ways. One thing that came up during the week was how/where/what to do with a team to help build some relationships and get them out of the office. David is a firm believer in the idea of “there’s always time for a hike” and shared his experience of taking his team for a hike at ‘The Rock’ near Wagga Wagga a few years ago (see picture below). According to him, they had never done anything like that before, but loved the walk (and view) and are always talking about it. Although advocating group exercise activities, we do realise that everyone and every team has their own style….so work out what works for you and then make sure you do put time into building your team both inside and outside the office.
Some of David’s team members (Aijaz, Zahra, Shumaila and Sobia) from the Dairy extension project in Pakistan hiking up ‘The Rock’ (September, 2014)
Good luck with your own self-management and that of your teams. Let us know if you have any questions about the Masterclass and we will be happy to share some information. We are hoping to run at least one more RAID workshop on this same topic with the support of the Crawford Fund.
David and his group presenting (with Sergie leading the charge) their critical pathway activity
Crawford-in-Western Australia student awards
Applications are invited from honours and postgraduate students interested in gaining international agricultural research experience in developing countries.
The Crawford Fund encourages greater recognition of the importance of international agricultural research and development to Australia by actively engaging in international agricultural research. The Western Australian Committee of the Crawford Fund offers a small number of competitive travel awards for tertiary students. The purpose of the awards is to facilitate active student participation in international agricultural projects, in order to help them gain valuable experience and expertise in developing countries. Only one or two awards will be made each year.
The awards are open to Honours and Postgraduate Students from Western Australia, with priority given to Australian nationals and permanent residents. Applicants should be engaged in a relevant biophysical or socio‐economic aspect of agriculture, animal production, fisheries, forestry, natural resource management or food security. Applicants should be enrolled either at Honours Level (3‐year degree course) or Fourth Year (4‐year degree course), or in a postgraduate degree (Masters or PhD). The award takes the form of a bursary to a maximum value of $3000 per awardee, and can be used for airfares, other travel costs, accommodation and subsistence, and/or operational research costs.
The Crawford Fund Student International Agricultural Awards are designed to augment funding from other sources—for example, agricultural research and development assistance projects being undertaken in overseas countries where the students intend to work and gain experience. The projects that the students plan to link with can be governmental (e.g. ACIAR, FAO), non‐governmental (NGO), commercial (e.g. seed or R&D company) or in association with a university. Funding to carry out research that is part of their degree work, or to attend research conferences overseas will not be considered, unless it contributes to promoting international agricultural research in developing countries.
Head to the Crawford Fund Website to find out more and apply.
No small task, but this is what the Crawford Fund conference last week grappled with. I was lucky to be there as a Crawford scholar as well as to help in the launch of Researchers in Agriculture for International Development (RAID).
Catherine Bertini started the conference with a very real example of the importance of understanding gender when working in agriculture. The example was of women farmers being unable to use the hoes that they were given for weeding because they required different hoes from the men. They required hoes with a shorter handle and a different angle on the spade to allow for them to squat whilst working as it was less back breaking that way when carrying a baby on their back. It was a startling and thought provoking example, highlighting some of the challenges to feeding the 9 billion well.
The bar had been set high for speakers for the following day at the parliamentary conference, all of which were from highly renowned organisations with diverse and interesting careers. The way in which questions posed by the delegates were answered eloquently when put on the spot was very impressive.
On Wednesday evening following the parliamentary conference RAID was officially launched! We invited young researchers and “young at heart” researchers to join us for drinks and networking at the Realm. The enthusiasm by everyone who came was staggering…the free drink may have assisted. However the overwhelming feeling was that we were a group of people motivated to make a contribution to feeding the 9 billion and motivated to help each other do this.
It was exciting the following day to start the Young Scholars day with Nick Austin the CEO of the Australian Centre for International Agricultural Research (ACIAR) describing his highlight of the conference as the RAID event we had held the previous night. This was an inspiring day to be a part of, we heard from Catherine Bertini again and also from many who have had incredibly interesting careers in agriculture both in Australian and overseas. The insight into what is was like to have a career doing international work and what the possibilities might be to be able to do this was fantastic.
I owe a huge thanks to the Crawford Fund for sponsoring me to attend the event. The Crawford scholarships are awarded to young people working or wanting to work in international agricultural research. Already some of my fellow scholars have been emailing about keeping in touch and about the work they are doing. I think this represents the biggest benefit from being a part of this conference. It has been a chance to network in a way that is more than a handshake. It has been a chance to get to know people who I want to stay in contact with, to learn from and to share experiences with.
Picture: The RAID committee after our launch on the 27th of August. From left to right. Back row: Rebecca McBride, David McGill, David Parsons, Emma Zalcman, Rowan Smith, Jack Koci. Front row: Jenny Hanks, Di Mayberry, Bonnie Flohr.